Certified payroll is where good contractors get tripped up. On any New York public-works job covered under Article 8, you owe weekly certified payroll reports to the NYSDOL — correctly classified, correctly rated, and uploaded in the exact XML format the state accepts — for every week you have workers on site. Miss a week, misclassify a trade, or pay the wrong prevailing rate and you’re looking at withheld payments, interest, penalties, and in the worst case debarment from public work. Precision Accounting & Consulting takes the entire DOL upload off your plate.
What we do: we handle weekly NYSDOL certified payroll reporting and uploads for New York construction and union contractors — pulling your payroll data, mapping every worker to the correct NYSDOL classification, applying the right prevailing wage and fringe, generating the required upload file, and submitting it to the NYSDOL portal against the correct PRC number — so your public jobs stay compliant without eating your week.
This is the part most contractors don’t realize: you do not have to change payroll providers to get this handled. Whether you run payroll through ADP, Paychex, iSolved, QuickBooks, a union-friendly processor, or anything else, we work from your existing payroll data. There’s no proprietary converter you’re locked into and no requirement to move your whole payroll relationship. We fit our DOL service around the system you already use.
“Certified payroll is eating my week and I’m terrified of making a mistake.”
“I’m not sure my workers are classified correctly for the DOL.”
“I fell behind on weekly uploads and now I’m worried about the payments being withheld.”
“My payroll company runs payroll fine but doesn’t handle the NYSDOL uploads.”
“I’m a subcontractor and I don’t even know which of my jobs are covered under Article 8.”
Certified payroll isn’t paperwork you can clean up later. On covered public work, prevailing wage compliance is enforced with real teeth: underpayments accrue interest, willful violations carry civil penalties, and a contractor found in serious or repeated violation can be barred from bidding public work for years. Payments on the job can be withheld while a discrepancy is investigated — which means a classification error or a few missed weekly filings can freeze your cash flow on the whole project. When the reporting is done right, weekly, from the start, none of that happens. That’s the entire point of outsourcing it to a specialist.
Based in Melville on Long Island, Precision Accounting & Consulting supports contractors across Long Island, the five boroughs, and New York State — general contractors, subcontractors, and specialty trades doing prevailing-wage and union work. We work remotely with your payroll data wherever you are.
Certified payroll is a weekly report of wages, classifications, and fringe for workers on covered public-works projects. In New York, any job covered under Article 8 requires weekly certified payroll reporting to the NYSDOL — for both prime contractors and subcontractors.
No. We work from your existing payroll data regardless of provider — ADP, Paychex, iSolved, QuickBooks, a union processor, or anything else. There’s no need to switch payroll companies or adopt a proprietary converter.
Errors and missed filings can lead to withheld progress payments, interest on underpaid wages, civil penalties, and — for serious or repeated violations — debarment from public work. Consistent, accurate weekly filing avoids these outcomes.
Covered public-works jobs are generally identified in your contract and carry a prevailing wage schedule and PRC number. If you’re a prime contractor, you can confirm with the NYSDOL or awarding agency; if you’re a subcontractor, check with the prime contractor and your contract. We help confirm coverage during onboarding.
Yes. We regularly take on catch-up work — reconstructing prior weeks, correcting classifications, and getting your NYSDOL filings current so the job can move forward.
If certified payroll and NYSDOL uploads are stealing your time or keeping you up at night, let us handle them. Precision Accounting & Consulting files your weekly certified payroll accurately, on time, with any payroll company. Contact us to talk through your public jobs, or read our step-by-step guide on how to submit certified payroll to NYSDOL and our overview of construction accounting services for New York contractors.
Disclaimer: General information only, not accounting, tax, or legal advice. Consult a qualified professional about your company’s specifics.